Multiple office events have accelerated the ever-changing office industry to adapt to a more convenience-based workspace called co-working space. Co-working space is more
Multiple office events have accelerated the ever-changing office industry to adapt to a more convenience-based workspace called co-working space. Co-working space is more than just a shared office space; it’s dynamic and adaptive in approach to work. Picture a space where individuals from different companies or from the same company come together, each bringing their unique skills and perspectives as per their requirement of presence in the office. In the global context, the industry set regulatory standards for co-working spaces have been a subject of discussion and demand.
Government co-working space providers, various business operators (clients to co-working space providers), and working professionals are recognizing the growing significance of these shared work environments and are engaged in discussions with a plan to adapt to concrete regulations, ensuring a balance between innovation, business operations, and compliance in the co-working industry. One of the areas significantly impacted under discussion is compliance with tax regulations under the co-working office space model. Tax being a complicated subject has a lot of areas to be considered before going for a co-working office space model. Uncertainty surrounding regulatory frameworks acts as a significant obstacle, underscoring the need for transparent guidelines in the co-working sector so that companies can easily switch from a traditional model to a shared space model (co-working space model). Further due to the absence of any clear government regulations, employees and companies, whether acting as lessees or lessors in co-working spaces, find themselves in a situation where expenses surpass the anticipated cost-effectiveness defeating the fundamental purpose of co-working spaces—to achieve cost savings compared to traditional office leasing arrangements, particularly concerning tax payments to the government and minimizing tax from a company’s cost and expenses standpoint.
While it’s widely known that clients face an 18% GST rate for co-working services and providers are subject to a 10% TDS, there are a lot of grey areas that require addressing like lack of clarity on tax deduction eligibility, GST applicability to various co-working services, uncertainty surrounding state-wise stamp duty rates, principal place of business, circumstances for potential refunds on taxes, tax relief on membership fees, internet usage and other facilities, income tax after tax deductions, long term implications under co-working spaces. These matters require careful consideration and clarity to ensure compliance and smooth operations within the co-working industry.
In the legal landscape concerning co-working spaces and GST compliance, two notable cases, Spacelance Office Solutions Pvt. Ltd. and WeWork India Management, have offered valuable insights.
In the case of “Spacelance Office Solutions Pvt. Ltd.”, the legal issue in dispute was “Whether multiple companies operating from the same address in a co-working space could have separate GST registrations?”. The court ruled affirmatively, permitting separate GST registration for such entities, especially start-ups in the service sector that do not maintain stock after discussions on several precedents. The ruling further outlined specific requirements, including the submission of rental agreements with the landlord and lessee, sub-lease agreements if applicable, and monthly utility bills as proof of the principal place of business for each company or desk number within the co-working space. On the other hand, In the case of “WeWork India Management”, the legal questions revolved around the eligibility of input GST credit for specific movable assets. The court addressed two key issues: first, “Whether the applicant could claim GST credit on 14mm Engineered Wood with Oak top Wooden Flooring, categorized as “furniture and fixture” and movable in nature but not considered immovable property?”; second, “Whether the same applied to the detachable sliding and stacking glass partition?”. The court initially allowed GST credit only on the movable wooden flooring while denying it for the sliding glass partitions. Later, based on an appeal on December 9, 2019, the ruling on the glass partitions underwent clarification on March 6, 2020, where the court held that such detachable sliding and stack-able glass partitions could also avail input tax credits.
To avoid future uncertainties regarding various aspects of co-working spaces, it’s crucial to engage in timely discussions not only at the national level in India but also on a global scale. Despite these hurdles, the co-working concept holds promise, particularly in India’s evolving work culture especially for thriving startups, where hybrid and remote work policies are gaining traction.
Repeated discussions and recommendations by the finance ministry have emphasized the need to lower GST and TDS rates, benefiting co-working companies and their clients for its implementation in the upcoming union budget. The Union Budget of 2024 is the beacon of hope for sustained success and innovation within the co-working ecosystem for startups. The anticipated provisions in the upcoming Union Budget 2024 paint an optimistic future for the co-working industry. Key measures being considered to support the industry and attract small startups include advocating for a lower GST rate for small-scale clients. Discussions on the potential inclusion of input tax credits and concessions in stamp duty rates showcase a proactive approach to address industry challenges, creating an environment conducive to growth. As the sector looks forward to a reduced TDS rate and extended tax holidays for startups, the projected 15-20% growth over the next two to three years seems well-supported. Governmental support on such issues would enable providers to offer real estate solutions at more economical rates, fostering improved working capital flow. This heightened demand is expected to drive further innovation in office spaces and encourage initiatives that foster a business-friendly environment, ultimately providing excellent amenities for co-working space providers and various business operators (clients to co-working space providers).
 2019 SCC OnLine Ker AAR-GST 22 : (2019) 28 GSTL 338
 2020 SCC OnLine Kar AAAR-GST 5